HSIM Win Contract with Stevenage Borough Council

HSIM has recently been appointed as the scanning service provider to Stevenage Borough Council.  The contract award was made following a tendering process for the back scanning of their Development Control documents.

Due to nature and age of some of the files, weeding has been necessary prior to the scanning operation and in line with the Council’s requirements, HSIM and SBC are working in partnership to ensure document preparation is strictly controlled to achieve a streamlined electronic result. In order to create the categorisation of the documents required by SBC, barcodes have been produced to append to the files prior to scanning and indexing.

The files are to be scanned at HSIM’s secure document management centre at Poole.  The data is being captured from the CAPS uniform system for the newer files and manually keyed for older files which have not been previously been electronically indexed.  The scanned images will then be uploaded into the Council’s Dataspace EDRM system.

For more details on Stevenage Borough Council please click here: http://www.stevenage.gov.uk/

The staff of Hugh Symons, Poole, were in the pink on Friday 27th October, National Breast Cancer day. This was Breast Cancer Campaign’s biggest fund raising event, and to mark it Hugh Symons’ staff were invited to make a donation to the charity and dress in pink. In excess of £100 was raised and donated Wear it Pink charity.

Breast cancer is the most common form of cancer with one woman in nine being affected by it during her lifetime in the United Kingdom alone. Many of us have been affected by family or friends have suffered from the disease and were only too willing to be participant in this important day.

Breast Cancer Campaign is the only charity that specialises in funding independent breast cancer research throughout the UK. They currently support 71 research projects, worth over £9.2 million in 47 locations across the country.

Metso Minerals offers equipment, service and process solutions to industries including quarrying and aggregates production, mining and minerals processing, construction and civil. The headquarters of Metso Minerals are located in Helsinki, Finland, with manufacturing plants, sales and service offices, and distributors in over 100 countries including the UK.

Record Number of Images Scanned in March

HSIM has just had its best month ever for document scanning. The company turned over in excess of £1/2 million, the highest ever in over 30 years of trading.

HSIM has been very successful in winning a number of high volume scanning contracts from both the NHS and Local Authorities in recent months. 

With the need to meet financial year end deadlines for many public sector clients, HSIM increased its production capacity by adding additional shifts.  Production systems were also closely monitored to ensure the high volumes of worked were processed efficiently at all stages.

HSIM Scanning Services Director, Chris Booth, comments on the record month

Hugh Symons Information Management (HSIM) was recently re-awarded the contract to provide document scanning and microfilming services to the Environment Agency South West region following a competitive tender situation.

The contract, award in January 2006, allowed a seamless transisition into this second phase and was based on successfully meeting stringent deadlines and high levels of quality control for the first phase.

The plans have been scanned at 500dpi and in both full colour and greyscale resulting in individual file sizes often in excess of 1Gb!

Macclesfield Council Opt for Secure Off-Site Microfilm Storage

This approach ties in with HSIM’s philosophy of providing a fill range of archive services for all clients and the Council’s philosophy of concentrating on providing core local authority services.

There are currently an estimated 5M microfilmed pages stored in HSIM’s secure archive centre with retrieval available via scanned image or hard copy prints.